The MANILA OBSERVATORY is a Jesuit scientific research institution with research work in the fields of atmospheric
and earth science in the Philippines and the Southeast Asian region. It advocates a science-based approach to sustainable
development and poverty reduction through its principal focus on the areas of climate change and disaster science.
Unit: Klima Center
Employment: Full-Time
Duration: The successful candidate will initially be contracted for six months, subject to renewal
BRIEF DESCRIPTION
The Klima Center is a climate justice center advocating for science-based and gender-sensitive action and providing direct assistance to indigenous Peoples and local communities, vulnerable sectors, environmental and human rights defenders, youth activists and local governments.
TASKS AND RESPONSIBILITIES
- Report to the Head of Klima Center
- Assist in performing various administrative functions, including contracts administration, procurement, record keeping, and file management
- File, organize, and safeguard documents related to administration
- Encode correspondences, project databases, and other related reports and documentation
- Provide secretariat, administrative, logistical, and coordination support services relevant in undertaking project activities such as the conduct of trainings and creation of inventories of research outputs
- Assist in event preparations, which may include but are not limited to conferences, seminars, and research colloquia
- Process travel orders/arrangements, including airline and hotel bookings
- Assist in the management of project reporting requirements
- Receive, log, and scan mail and legal documents
- Serve and file legal documents through registered and electronic mail
- Prepare documents for tax and corporate compliance
QUALIFICATIONS
- Bachelor’s degree in social science or management—fresh graduates are welcome to apply
- Experience in working in a law firm is an advantage
- Excellent organizational and office management skills
- Proficient in oral and written communication
- Works well with a team with good communication and interpersonal skills
APPLICATION REQUIREMENTS
- An Application Letter addressed to Fr. Jose Ramon T. Villarin, SJ, Executive Director of the Manila Observatory
- Curriculum Vitae with three professional work references (including their emails and contact numbers)
- Transcript of Records
Please submit the required documents via e-mail to hr@observatory.ph, with “Applicant- Klima Administrative Assistant” as subject. Deadline for the submission of applications is on 15 August 2025.